Geneva maintains an employee file for each active or former employee, which contains an administrative record of employment with the school. These records are confidential and are held in controlled file cabinets and/or a secure online database.
Active employees may review their employee file in the HR Office with a Human Resources representative present. In no case may an employee alter, remove, or copy information from the file, without specific permission from Human Resources, nor may the file be removed from the immediate area in which it is being viewed.
Confidentiality of Employee Records
Personnel files are the property of Geneva and access to the information contained within is restricted. Generally, only members of the administration who have an appropriate business-related reason to review information in a file are allowed to do so. The School will not share confidential information about an employee, current or former, with a third party except when:
- Given written authorization to do so by the employee.
- Requested to do so by a government agency or to comply with federal, state or local law; or
- Required to do so under a subpoena that has been properly executed and served.
Change of Status
It is required to keep Human Resources informed of any changes to personal information. If an employee changes his/her name, address, phone number, email address, marital status, number of dependents, or other pertinent personal data, please notify Human Resources or update the school’s on-line payroll/HR system immediately.