In the event that an emergency, serious injury or incident arises while at a school-sponsored activity occurring off School premises, that involves School personnel or students, the following protocol shall be followed with regard to notification to officials, administration and parents.
In the event of an incident that involves the need for notification of law enforcement or an ambulance, the supervising employee should immediately notify law enforcement by calling 9-1-1. Anytime a student’s life is at risk or a student is in danger, 9-1-1 should be notified immediately. After making the call to law enforcement and provided no students need immediate medical attention, the supervising employee should immediately notify administration. After notifying administration or if administration is not available, the employee should notify the parent(s) of the concerned student.
If an emergency, serious injury or incident takes place while on a field trip or School sanctioned activity that is of concern to multiple parents, a carefully drafted electronic communication should be provided to the parents as soon as possible advising them of the situation without revealing confidential information. The communication should set forth basic facts along with a statement that additional information will be forthcoming as the situation allows. It is imperative that parents learn of the emergency situation in a timely and calming manner. The students’ safety and wellbeing must be a priority for all employees.